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Department Administrator

Library, Archive & Open Research Services

Salary:  £30,302 to £34,468 per annum, inclusive.
Closing Date:  Sunday 28 August 2022
Reference:  PSS-LAS-2022-03

The London School of Hygiene & Tropical Medicine is a world-leading centre for research and postgraduate education in public and global health. Our mission is to improve health and health equity in the UK and worldwide; working in partnership to achieve excellence in public and global health research, education and translation of knowledge into policy and practice. 

Library, Archive & Open Research Services of this major international postgraduate medical school is seeking an enthusiastic and innovative individual to take responsibility for all aspects of the delivery of administrative support to the department and undertake various projects in support of the service. Duties include providing technical supervision to Library, Archive & Open Research Services staff involved in financial and HR processes, and leading on the administration of ServiceDesk, the LAORS internet and intranet pages and the LAORS team Sharepoint site. The successful candidate will have proven experience of working successfully with financial management and HR systems and of delivering general administrative support, and demonstrable knowledge of financial and HR procedures and issues relating to file management.

Applicants should possess excellent communication skills, and be service oriented with excellent interpersonal skills. Excellent organisational skills, excellent IT skills and attention to detail, the ability to work as part of a team and the ability to take responsibility are also essential. 

The post is full time 35 hours per week (Monday to Friday 09:00am to 17:00pm) and permanent. 

The salary will be on the Professional Services salary scale Grade 4 in the range £30,302 - £34,468 per annum (inclusive of London Weighting). The post will be subject to the LSHTM terms and conditions of service.  Annual leave entitlement is 30 working days per year, pro rata for part time staff. In addition to this there are discretionary “Wellbeing Days”. Membership of the Pension Scheme is available. The post is based in London at the London School of Hygiene & Tropical Medicine.

Applications should be made on-line via our website at http://jobs.lshtm.ac.uk. Online applications will be accepted by the automated system until 10pm of the closing date. Any queries regarding the application process may be addressed to jobs@lshtm.ac.uk. LSHTM have a newly implemented Hybrid Working Framework, which alongside agreed service requirements, enables teams to work more flexibly (if the role allows), promoting a greater wellbeing and work/life balance. 

The supporting statement section should set out how your qualifications, experience and training meet each of the selection criteria. Please provide one or more paragraphs addressing each criterion. The supporting statement is an essential part of the selection process and thus a failure to provide this information will mean that the application will not be considered. An answer to any of the criteria such as "Please see attached CV" will not be considered acceptable. 

Please note that if you are shortlisted and are unable to attend on the interview date it may not be possible to offer you an alternative date.

Further details:    Job Description    
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The London School of Hygiene & Tropical Medicine is committed to being an equal opportunities employer. We believe that when people feel respected and included, they can be more creative, successful, and happier at work. While we have more work to do, we are committed to building an inclusive workplace, a community that everyone feels a part of, which is safe, respectful, supportive and enables all to reach their full potential.


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