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EBOVAC Project Assistant

Department of Clinical Research

Salary:  £29,326 to £33,359 per annum, inclusive.
Closing Date:  Wednesday 21 November 2018
Reference:  ITD-CRD-2018-32-R

We are seeking to appoint a Project Assistant to provide comprehensive administrative support to the EBOVAC Ebola Vaccine Trial Project and to act as PA to the EBOVAC Principal Investigator, Professor Deborah Watson-Jones. 

The Ebola vaccine projects – EBOVAC1, EBOVAC2 and EBODAC – are a series of trials and associated projects which aim to assess a novel prime-boost preventive vaccine regimen against Ebola Virus Disease (EVD). In a prime-boost vaccine regimen, individuals are first given a dose to prime the immune system, and then a boost dose, which is intended to enhance the immune response and increase the duration of the response. The vaccine has been developed by Janssen Vaccines and Prevention B.V. and the trial is funded by the Innovative Medicines Initiative (IMI, a partnership between the EU and the European pharmaceutical industry).

Between them the EBOVAC1 and EBOVAC2 projects will assess – through several clinical trials conducted in phases in Europe and Africa – the safety, tolerability and immunogenicity of the vaccine regimen in response to the urgent public health need raised by the Ebola epidemic.

The post-holder will be based in London and will work primarily with the EBOVAC Senior Project Manager and with a team of Project Managers. The post-holder will undertake a wide range of administrative, financial, logistical and operational tasks and will thus need to manage a varied and demanding workload. This is an excellent opportunity for the right candidate to play a vital role in the smooth running of this important research programme.

The successful candidate will be educated to degree level or equivalent administrative qualifications or substantial relevant experience; have experience of administrative work, preferably in an academic institution, with multi-partner projects; experience as a Personal Assistant; excellent written and oral communication skills including experience of writing reports; high standard of numeracy and experience of managing budgets and preparing financial reports; experience of Management Information Systems and using software relevant to grant management; excellent organisation skills including an ability to prioritise and manage a busy workload without supervision and within tight deadlines. Further particulars are included in the job description.

The post is funded by the Innovative Medicines Initiative under the European Commission’s Horizon 2020 Framework Programme until 30th November 2019 and is available immediately. Salary is on the Professional Support Grade 4 scale in the range £29,326 - £33,359 per annum (inclusive of London Weighting). The post will be subject to the LSHTM terms and conditions of service.  Annual leave entitlement is 30 working days per year, pro rata for part time staff. In addition to this, there are discretionary “Director’s Days”. Membership of the Pension Scheme is available.

Applications should be made online via our website at  The reference for this post is ITD-CRD-2018-32-D.  Online applications will be accepted by the automated system until 10pm on the closing date.  Any queries regarding the application process may be addressed to

The supporting statement section should set out how your qualifications, experience and training meet each of the selection criteria.  Please provide one or more paragraphs addressing each criterion.  The supporting statement is an essential part of the selection process and thus a failure to provide this information will mean that the application will not be considered.  An answer to any of the criteria such as “Please see attached CV” will not be considered acceptable.

Please note that if you are shortlisted and are unable to attend on the interview date it may not be possible to offer you an alternative date.  

Further details:    Job Description    
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The London School of Hygiene & Tropical Medicine is committed to being an equal opportunities employer.



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